Privacy Policy

This Privacy Policy explains how The Voice Republic ("we", "us", or "our") collects, uses, shares, and protects personal data when you visit or use https://www.audiotag.co.uk (the "Service"). It is written to comply with the UK General Data Protection Regulation ("UK GDPR"), the Data Protection Act 2018, and the EU General Data Protection Regulation ("EU GDPR") where applicable to users in the European Economic Area.

By using the Service, you acknowledge that your personal data will be processed as described in this Policy. If you do not agree with this Policy, please do not use the Service.

1. Who We Are

The Voice Republic is the data controller responsible for your personal data. Our contact details are:

• Company name: The Voice Republic Ltd

• Registered address: 1:04 Chester House, 1-3 Brixton Road, London, SW9 6DE

• Email: moi@thevoicerepublic.com

• Data Protection Officer (if applicable): Daryl Griffiths

If we process your data on behalf of a business customer, that customer is the data controller and we act as a data processor; a separate data processing agreement governs that relationship.

2. Information We Collect

We collect the following categories of information:

2.1 Account and Profile Information

• Name, email address, username, and password

• Billing information, if you purchase a paid plan (processed by our payment provider)

• Profile details you choose to add, such as a biography, location, or profile photo

2.2 Audio Content You Upload

Your profile allows you to upload voiceover demos and music examples to showcase your work. This audio content may include your own voice or performances, and:

• is provided by you voluntarily and stored so it can be displayed on your public or private profile;

• is used solely to display your work to other users or visitors, and to operate features you enable (such as playback, downloads, or sharing), and is not analyzed by us to identify or authenticate you;

• may be visible to other users or the public depending on your privacy settings.

We do not use voice recordings for biometric identification or verification purposes. If this ever changes, we will update this Policy and, where required by law, request your separate explicit consent before processing voice data as biometric data.

2.3 Usage and Technical Information

• IP address, browser type and version, device type, and operating system

• Log data such as pages visited, features used, and timestamps

• Cookies and similar technologies (see Section 7)

We do not use Google Analytics or share usage data with Google Analytics. [Insert details of any analytics tool you do use, e.g. a self-hosted or privacy-focused analytics provider, or state "We currently do not use any third-party analytics service."]

2.4 Communications

• Messages you send us via support, contact forms, or email

• Survey responses or feedback you provide

3. How We Use Your Information

We use your personal data for the following purposes, and on the following legal bases under UK/EU GDPR:

• To create and manage your account — necessary to perform our contract with you (Art. 6(1)(b))

• To host, display, and let you share your voiceover demos and music examples — performance of contract and, where the content is displayed publicly, your consent via your privacy settings (Art. 6(1)(a)/(b))

• To process payments and prevent fraud — performance of contract and legal obligation (Art. 6(1)(b)/(c))

• To respond to support requests and communicate service updates — legitimate interests (Art. 6(1)(f))

• To send marketing communications, where you have opted in — consent (Art. 6(1)(a)), which you may withdraw at any time

• To maintain security, prevent abuse, and enforce our terms — legitimate interests (Art. 6(1)(f))

• To comply with legal obligations — legal obligation (Art. 6(1)(c))

4. Sharing Your Information

We do not sell your personal data. We may share information with:

• Service providers who host our infrastructure, process payments, or provide customer support, under contracts that require them to protect your data;

• Other users, where you choose to make your profile or audio content public or shared;

• Professional advisers, regulators, or authorities where required by law;

• A buyer or successor in the event of a merger, acquisition, or sale of assets, subject to this Policy continuing to apply.

5. International Data Transfers

Where we transfer personal data outside the UK or European Economic Area, we ensure an adequate level of protection through mechanisms such as the UK International Data Transfer Addendum, the EU Standard Contractual Clauses, or transfers to countries recognized as providing adequate protection.

6. Data Retention

We retain personal data, including uploaded audio content, for as long as your account is active or as needed to provide the Service. If you delete your account, we will delete or anonymize your personal data within [X days/months], except where we must retain it to comply with legal obligations, resolve disputes, or enforce our agreements.

7. Cookies and Similar Technologies

We use cookies and similar technologies for the following purposes:

• Strictly necessary cookies to operate core features such as login and security

• Preference cookies to remember your settings

We do not use Google Analytics cookies. You can control cookies through your browser settings; disabling some cookies may affect functionality.

8. Your Rights

If you are located in the UK or EEA, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data ("right to be forgotten")

• Request restriction of processing

• Object to processing based on legitimate interests or for direct marketing

• Request a portable copy of your data

• Withdraw consent at any time, where processing is based on consent

• Lodge a complaint with a supervisory authority, such as the UK Information Commissioner's Office (ico.org.uk) or your local EU data protection authority

To exercise these rights, contact us at [privacy@yourdomain.com]. We will respond within one month, as required by law.

9. Data Security

We use appropriate technical and organizational measures, including encryption in transit, access controls, and regular security reviews, to protect your personal data and uploaded audio files against unauthorized access, loss, or misuse. No system is completely secure, and we cannot guarantee absolute security.

10. Children's Privacy

The Service is not directed at children under 16, and we do not knowingly collect personal data, including audio content, from children under this age. If you believe a child has provided us with personal data, please contact us so we can delete it.

11. Third-Party Links

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties, and we encourage you to review their privacy policies.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated version with a revised "Last updated" date, and where changes are material, we will provide additional notice, such as by email or an in-app notification.

13. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact us at: